Strategic Executive Assistant to Senior Leaders

Vizient; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient seeks an experienced executive assistant to support senior leaders within the SM Client Services & Delivery organization. You will manage calendars, travel, meetings, and confidential information while coordinating with leaders and teams across Spend Management and the Administrative Services community.

You’ll help prepare materials and agendas, track actions, and ensure alignment with organizational priorities while maintaining a professional presence and strong communication with

Qualifications

• Experience supporting senior executives in a complex, fast-paced environment.
• Proficient with MS Office and collaboration tools; ability to manage multiple calendars.
• Excellent written and verbal communication; professional presence.
• Ability to anticipate needs, protect confidential information and drive efficiency.

Responsibilities

• Manage complex executive calendars, meetings, and priorities with precision.
• Coordinate domestic travel, itineraries and accommodations; prepare expense reports.
• Serve as liaison, manage communications with stakeholders, and protect sensitive info.
• Prepare agendas, materials, reports, and coordinate leadership meetings and events.
• Track action items and progress; support planning and alignment across teams.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Organizational skills

Relationship building

Problem solving

Education

Relevant degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Co-Pilot

ChatGPT

Job description

Vizient seeks an experienced executive assistant to support senior leaders within the SM Client Services & Delivery organization. You will manage calendars, travel, meetings, and confidential information while coordinating with leaders and teams across Spend Management and the Administrative Services community.

You’ll help prepare materials and agendas, track actions, and ensure alignment with organizational priorities while maintaining a professional presence and strong communication with