Strategic Executive Assistant to C-Suite & Board

Beacon Hill Staffing Group; Waltham (MA); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Bonus potential

Complimentary onsite parking

Job summary

Beacon Hill Staffing Group is seeking a Senior Executive Assistant to provide strategic administrative support to multiple C-suite leaders and the Board in a fast-paced life sciences environment in Waltham, MA. This in-office role requires 5+ years of executive support, including direct C-suite experience.

You will manage highly complex calendars, coordinate travel, and protect executives' time while ensuring critical projects stay on track.

Qualifications

• 5+ years of Executive Assistant experience with direct C-suite support
• Experience in biotech/pharma or another fast-paced industry
• Exceptional calendar management and prioritization skills
• Experience interacting with Boards and senior stakeholders
• Calm, polished demeanor handling rapidly changing priorities

Responsibilities

• Strategically manage complex executive calendars
• Coordinate schedules across multiple C-suite leaders and Board
• Plan domestic travel, transportation, accommodations, itineraries
• Anticipate scheduling conflicts and adjust priorities
• Protect executives' time and ensure requests are completed
• Communicate with stakeholders via email, text, and in-person
• Independently determine priorities and follow through

Skills

Calendar management

Executive presence

Stakeholder communication

Prioritization

Proactive scheduling

Education

Bachelor's degree preferred

Job description

Beacon Hill Staffing Group is seeking a Senior Executive Assistant to provide strategic administrative support to multiple C-suite leaders and the Board in a fast-paced life sciences environment in Waltham, MA. This in-office role requires 5+ years of executive support, including direct C-suite experience.

You will manage highly complex calendars, coordinate travel, and protect executives' time while ensuring critical projects stay on track.