Executive Assistant

Beacon Hill Staffing Group; Waltham (MA); On-site; USD 62,000 - 69,000; Full time

Job summary

Beacon Hill Staffing Group seeks an Executive Assistant to deliver high-level administrative support to four senior leaders across R&D, Business Development, Operations, and Legal. This on-site role in Waltham, MA supports calendars, travel, and confidential matters with a professional, collaborative approach.

The role requires experience with senior executives, strong organizational skills, and discretion in a fast-moving environment; SAP and MS Office proficiency are valued, with training

Qualifications

• Proven experience supporting senior or C-level executives.
• Strong organizational and prioritization skills.
• Calm, professional presence in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to four senior leaders across multiple functions.
• Manage complex, high-volume calendars across multiple time zones.
• Coordinate detailed domestic and international travel, including last-minute changes.
• Handle sensitive and confidential information with discretion.
• Partner with other Executive Assistants to ensure coverage and alignment.
• Utilize MS Office daily; SAP experience is a plus (training available).

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Team collaboration

Tools

SAP

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a life sciences organization, is seeking an Executive Assistant to provide high-level administrative support to four senior leaders across R&D, Business Development, Operations, and Legal.

This is a full-time, onsite contract role based in Waltham, MA, working Monday-Friday, 9:00 AM-5:00 PM (40 hours/week). The assignment is expected to last approximately 6 months, with potential for extension or conversion, and offers a pay range of $45-50/hour.

The organization operates in a fast-moving, highly regulated environment and values discretion, collaboration, and executive-level professionalism.

Key Responsibilities

• Provide high-level administrative support to four senior leaders across multiple functions
• Manage complex, high-volume calendars across multiple time zones
• Coordinate detailed domestic and international travel, including last-minute changes
• Handle sensitive and confidential information with discretion
• Partner closely with other Executive Assistants to ensure coverage and alignment
• Utilize MS Office daily; SAP experience is a plus (training available)

Candidate Qualifications

• Proven experience supporting senior or C-level executives, ideally multiple leaders at once
• Strong organizational skills with the ability to manage shifting priorities
• Calm, professional presence in a fast-paced environment
• Clear and confident communicator who represents leadership effectively
• Team-oriented mindset with flexibility around shared workload and coverage
• Background in life sciences or similarly regulated environments preferred

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)