Senior Executive Assistant

Beacon Hill Staffing Group, LLC; Waltham (MA); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Bonus potential

Complimentary onsite parking

Job summary

Beacon Hill Staffing Group is seeking a Senior Executive Assistant to provide strategic administrative support to multiple C-suite leaders and the Board in a fast-paced life sciences environment in Waltham, MA. This in-office role requires 5+ years of executive support, including direct C-suite experience.

You will manage highly complex calendars, coordinate travel, and protect executives' time while ensuring critical projects stay on track.

Qualifications

• 5+ years of Executive Assistant experience with direct C-suite support
• Experience in biotech/pharma or another fast-paced industry
• Exceptional calendar management and prioritization skills
• Experience interacting with Boards and senior stakeholders
• Calm, polished demeanor handling rapidly changing priorities

Responsibilities

• Strategically manage complex executive calendars
• Coordinate schedules across multiple C-suite leaders and Board
• Plan domestic travel, transportation, accommodations, itineraries
• Anticipate scheduling conflicts and adjust priorities
• Protect executives' time and ensure requests are completed
• Communicate with stakeholders via email, text, and in-person
• Independently determine priorities and follow through

Skills

Calendar management

Executive presence

Stakeholder communication

Prioritization

Proactive scheduling

Education

Bachelor's degree preferred

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Senior Executive Assistant to $160K - High-Impact Executive Support Role!

Our client, a growing life sciences organization, is seeking a Senior Executive Assistant to provide strategic administrative support to multiple C-suite leaders and the Board. This role will manage highly complex calendars, executive coordination, travel, and competing priorities while serving as a trusted extension of senior leadership. The ideal candidate has 5+ years of Executive Assistant experience, including direct C-suite support in biotechnology, pharmaceuticals, technology, financial services, or another fast-paced environment.

Position Details:

Location: Waltham, MA. Work Model: In-Office. Degree: Preferred.

Responsibilities:

• Strategically managing complex and interconnected executive calendars
• Coordinating schedules and priorities across multiple C-suite leaders and Board stakeholders
• Planning domestic travel, transportation, accommodations, and detailed itineraries
• Anticipating scheduling conflicts and proactively adjusting priorities
• Protecting executives' time while appropriately following up and keeping commitments on track
• Communicating with senior internal and external stakeholders through email, text, and in-person interactions
• Independently determining priorities and ensuring requests are handled through completion

Qualifications:

• 5+ years of Executive Assistant experience with direct C-suite or comparably senior executive support
• Experience in biotech/pharma or another highly fast-paced industry
• Exceptional complex calendar management and prioritization skills
• Experience interacting with Boards and senior stakeholders
• A proactive approach with the confidence to respectfully guide executives and protect their time
• Outstanding discretion, judgment, organization, and executive presence
• A calm, polished demeanor with the ability to remain composed while navigating rapidly changing priorities

Beacon Hill offers a $130K-$160K base salary, bonus potential, strong benefits, and complimentary onsite parking.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)