Executive Support Specialist for Leadership Teams

Beacon Hill; West Palm Beach (FL); Presencial; USD 60.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

Paid time off

Federal and state leave programs

Descripción de la vacante

Beacon Hill is seeking an experienced executive assistant to provide high-level administrative support to leadership teams in a financial services environment. You will manage complex calendars, coordinate meetings across multiple time zones, and prepare correspondence, reports, and meeting materials.

You will organize client meetings and events, act as a primary point of contact for communications, handle confidential information, support expense reporting and travel arrangements, and assist

Formación

• 5+ years of administrative support experience, preferably supporting senior leadership.
• Experience in financial services.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Professional demeanor with excellent client service.
• High level of discretion and confidentiality.
• Experience coordinating executive calendars, meetings, and travel.
• Bachelor's degree preferred but not required.
• Local candidates to West Palm Beach area preferred.

Responsabilidades

• Provide high-level administrative support to leadership teams.
• Manage complex calendars, coordinate meetings across multiple stakeholders and time zones.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Organize and coordinate client meetings and special events.
• Serve as a primary point of contact for internal and external communications.
• Handle sensitive and confidential information with discretion.
• Assist with expense reporting, invoice processing, and administrative documentation.
• Support client onboarding and account administration processes as needed.
• Collaborate with various departments to ensure smooth workflow and operational efficiency.
• Assist with special projects and ad hoc administrative initiatives.

Conocimientos

Administrative support experience

Communication skills

Time management

Discretion

Client service

Educación

Bachelor's degree preferred

Herramientas

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Descripción del empleo

Beacon Hill is seeking an experienced executive assistant to provide high-level administrative support to leadership teams in a financial services environment. You will manage complex calendars, coordinate meetings across multiple time zones, and prepare correspondence, reports, and meeting materials.

You will organize client meetings and events, act as a primary point of contact for communications, handle confidential information, support expense reporting and travel arrangements, and assist