Strategic Executive Assistant to C‑Suite | Onsite MA | Equity

Virtus Recruiting, LLC; Waltham (MA); Presencial; USD 85.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Flexible PTO

Professional development

Room to grow quickly

Descripción de la vacante

Virtus Recruiting, LLC is seeking an Executive Assistant in Waltham, MA (onsite) to partner with three C-level executives, managing complex calendars, travel, and cross-functional communications across medical, clinical, and corporate teams. The role requires discretion, excellent written and verbal communication, and strong organization.

A Bachelor’s degree is preferred; biotech or pharma experience is a plus.

Formación

• Extensive executive assistant experience supporting senior executives, preferably in biotech or pharma.
• Strong organizational, multitasking and project coordination skills in a fast-paced setting.
• Excellent written and verbal communication, discretion, and professionalism.
• Willingness to collaborate with other administrative staff on enterprise-level initiatives.

Responsabilidades

• Manage complex calendars, priorities, and meeting coordination for executive leadership across multiple time zones.
• Coordinate domestic and international travel, including itineraries, expense reporting, and logistics.
• Prepare, edit, and manage presentations, reports, agendas, and executive correspondence.
• Support leadership meetings, board meetings, clinical team meetings, and company events.
• Coordinate medical and scientific conference activities and booth setup.
• Liaise between executives and internal/external stakeholders including CROs and vendors.
• Track action items and deadlines to keep priorities on schedule.
• Maintain confidential records and manage documents per policy and industry standards.
• Support workflows tied to clinical development, medical affairs, regulatory activities, and cross-functional projects.
• Partner with other support staff on enterprise-level initiatives beyond R&D, Clinical, and Medical.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication

Discretion

Project coordination

Educación

Bachelor’s degree preferred

Descripción del empleo

Virtus Recruiting, LLC is seeking an Executive Assistant in Waltham, MA (onsite) to partner with three C-level executives, managing complex calendars, travel, and cross-functional communications across medical, clinical, and corporate teams. The role requires discretion, excellent written and verbal communication, and strong organization.

A Bachelor’s degree is preferred; biotech or pharma experience is a plus.