Senior Executive Assistant to Investment Leaders

Beacon Hill Staffing Group; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Beacon Hill is seeking a sharp, experienced Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm. This high-touch role demands exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate travel, and maintain data in Salesforce while partnering with other administrative professionals across the firm.

Qualifications

• 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support.
• Experience supporting C-level or senior executives within fast-paced professional environments such as investment banking, consulting, or financial services.
• Highly organized with strong attention to detail and the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, professionalism, and sound judgment.

Responsibilities

• Proactively manage complex, high-volume calendars with internal and external stakeholders.
• Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours.
• Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized.
• Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items.
• Build strong relationships across the firm and collaborate closely with other administrative and support professionals.
• Identify and implement processes that improve administrative efficiency and organization.
• Prepare and process monthly expense reports.
• Remain flexible and responsive to time-sensitive requests.
• Provide discreet support with select personal administrative matters as needed.
• Assist with special projects and additional responsibilities as they arise.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Discretion and judgment

Tools

Microsoft Office

Salesforce

AI tools awareness

Job description

Beacon Hill is seeking a sharp, experienced Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm. This high-touch role demands exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate travel, and maintain data in Salesforce while partnering with other administrative professionals across the firm.