Strategic Executive Assistant — Secret Clearance

CMT Services, Inc.; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Job summary

CMT Services, Inc. is seeking an Executive Assistant II to support senior leadership in Washington, DC, on-site at 600 19th Street NW.

The role requires an active SECRET clearance and US citizenship, with a focus on independent judgment, calendar management, travel arrangements, and confidential communications. You will draft executive correspondence, coordinate meetings and events, track time and attendance, and ensure adherence to privacy and security requirements while delivering high-level

Qualifications

• U.S. citizenship.
• Maintain an Active SECRET clearance.
• 6 years of experience.
• Proficient in Microsoft Office and able to learn PPT-specific systems.
• Strong organization, project management and multitasking; manage taskers independently within deadlines.
• Professional conduct and complete confidentiality.
• Budget tracking and executive briefing experience.

Responsibilities

• Manage the executive's daily calendar, give a morning briefing of the day's activities and send reminders.
• Schedule meetings and coordinate executive communications: calls, emails and internal and external contacts.
• Draft executive-level correspondence and prepare documents in Word, PowerPoint, Publisher, Excel and SharePoint.
• Arrange government travel in E2: tickets, hotels, rental cars, per diem estimates and vouchers.
• Track and report time and attendance in TATEL.
• Maintain organized paper and electronic files with accuracy and confidentiality.
• Coordinate executive projects, meetings, conferences and events, including agendas and follow-ups.
• Identify and implement administrative process improvements.
• Monitor projects and finances for an assigned functional unit.
• Determine collection and analysis methods for assigned projects and prepare complex briefings.
• Prepare reports and recommend actions.
• Coordinate work within the secretarial and clerical support group.
• Lead project administration, event planning and office relocation planning.
• Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Skills

Office suite proficiency

Strong organization

Project management

Multitasking

Discretion

Education

Bachelor's degree or 10 years experience

Tools

Microsoft Word

PowerPoint

Publisher

Excel

SharePoint

Job description

CMT Services, Inc. is seeking an Executive Assistant II to support senior leadership in Washington, DC, on-site at 600 19th Street NW.

The role requires an active SECRET clearance and US citizenship, with a focus on independent judgment, calendar management, travel arrangements, and confidential communications. You will draft executive correspondence, coordinate meetings and events, track time and attendance, and ensure adherence to privacy and security requirements while delivering high-level