Senior Staff Assistant - Secret Clearance Lead

CMT Services, Inc.; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

CMT Services, Inc. in Washington, DC is seeking a Senior Staff Assistant to support the PPT DAS and Managing Directors in the clearance of Department papers and coordination across divisions. The role requires active SECRET clearance, U.S.

citizenship, and strong Microsoft Office skills, including SharePoint and Outlook. You will manage taskers, prepare briefing papers, and train junior staff while ensuring compliance with privacy and information security standards.

Qualifications

• U.S. citizenship is required.
• Active SECRET security clearance required.
• 4 years of relevant experience.
• Proficient in Microsoft Office, especially SharePoint and Outlook.
• Strong written editorial skills for strategic communications.
• Experience preparing Department papers and understanding clearance processes.
• Ability to coordinate multiple lines of communication and meet deadlines.

Responsibilities

• Read and analyze incoming memos, submissions and reports, and plan their distribution.
• Manage SharePoint/ETS taskers: assign them to the right divisions, confirm clearances below the MD/I and MD/S are obtained before moving up the chain, follow up and report status.
• Send CA Front Office taskers, memos and papers to PPT offices to gather information and clearances.
• Check that each paper fully answers the tasking and follows Department and CA format and grammar guidance.
• Monitor clearances across SharePoint, email and MS Teams at the same time; clear past-due and short-fuse taskers.
• Direct the flow of information among the office, CA/FO, other Department entities and federal agencies.
• Store signed memos in the unclassified and sensitive libraries; maintain SharePoint and CAWeb.
• Schedule meetings, manage Outlook calendars and coordinate executive communications.
• Research regulations with independent judgment on program effectiveness and productivity.
• Attend weekly CA/FO meetings on clearance-system changes.
• Act as Special Assistant when the government Special Assistant is absent.
• Train working-level offices and PPT HQ admins on staff assistant processes.
• Lead clearance of high-visibility papers and resolve bottlenecks across PPT's 17 sections and CA/FO.
• Draft and edit senior-level correspondence, briefing papers and memos.
• Guide and train junior staff assistants on standards and processes.
• Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Skills

Microsoft Office proficiency

Strong written editorial skills

Ability to manage multiple tasks and a

Education

Bachelor's degree

Tools

SharePoint

Outlook

MS Teams

Job description

CMT Services, Inc. in Washington, DC is seeking a Senior Staff Assistant to support the PPT DAS and Managing Directors in the clearance of Department papers and coordination across divisions. The role requires active SECRET clearance, U.S.

citizenship, and strong Microsoft Office skills, including SharePoint and Outlook. You will manage taskers, prepare briefing papers, and train junior staff while ensuring compliance with privacy and information security standards.