Executive Assistant I (Active Secret Clearance Required)

CMT Services, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

CMT Services Inc. in Washington, DC is seeking an Executive Assistant I with an active Secret clearance to provide dedicated support to senior Department of State staff on-site.

You will manage calendars, coordinate travel and meetings, draft executive-level correspondence, and maintain confidential files, while upholding privacy laws and internal controls.

Join a small, mission-focused team delivering critical government support and professional services.

Qualifications

• Active SECRET clearance required.
• 3 years of experience in executive support.
• Proficient in Microsoft Office; able to learn PowerPoint-specific systems.
• Strong organization, project management and multitasking; ability to manage taskers independently within deadlines.
• Professional conduct and complete confidentiality.

Responsibilities

• Manage the executive's daily calendar, give a morning briefing of the day's activities and send reminders.
• Schedule meetings and coordinate executive communications: calls, emails and internal and external contacts.
• Draft executive-level correspondence and prepare documents in Word, PowerPoint, Publisher, Excel and SharePoint.
• Arrange government travel in E2: tickets, hotels, rental cars, per diem estimates and vouchers.
• Track and report time and attendance in TATEL.
• Maintain organized paper and electronic files with accuracy and confidentiality.
• Coordinate executive projects, meetings, conferences and events, including agendas and follow-ups.
• Identify and implement administrative process improvements.
• Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Skills

Organization

Project management

Multitasking

Confidentiality

Education

Bachelor's degree, or 7 years of equivalent experience

Tools

Microsoft Office

PowerPoint

Job description

ABOUT US:

CMT Services Inc. is a dynamic, small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to supportthe missions and strategic business goals of our clients.

PositionTitle: Executive Assistant I (Active Secret Clearance Required)

Location:

on-site

Washington, DC

600 19th Street NW

Employment type:

Full-time

Requirements:

• Possess Active SECRET level Security Clearance.

Position Summary:

The Executive Assistant I provides dedicated support to senior Department of State staff, managing calendars, travel, meetings and correspondence with strict confidentiality.

Key Responsibilities:

• Manage the executive's daily calendar, give a morning briefing of the day's activities and send reminders.
• Schedule meetings and coordinate executive communications: calls, emails and internal and external contacts.
• Draft executive-level correspondence and prepare documents in Word, PowerPoint, Publisher, Excel and SharePoint.
• Arrange government travel in E2: tickets, hotels, rental cars, per diem estimates and vouchers.
• Track and report time and attendance in TATEL.
• Maintain organized paper and electronic files with accuracy and confidentiality.
• Coordinate executive projects, meetings, conferences and events, including agendas and follow-ups.
• Identify and implement administrative process improvements.
• Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Required Qualifications:

• U.S. citizenship.
• Maintain an Active Secret Clearance.
• 3 years of experience
• Proficient in Microsoft Office and able to learn PPT-specific systems.
• Strong organization, project management and multitasking; manage taskers independently within deadlines.
• Professional conduct and complete confidentiality.

Education

• Bachelor's degree, or 7 years of equivalent experience.

Join Our Team:

At CMT Services, we believe that extraordinary results come from empowering exceptional people. If you're ready to lead innovative projects, solve complex challenges, and contribute to meaningful infrastructure development while advancing your career in a supportive, collaborative environment, we want to hear from you.