Strategic Executive Assistant

ACADIA Pharmaceuticals Inc.; Princeton (NJ); On-site; USD 41,000 - 54,000; Full time

Job summary

ACADIA Pharmaceuticals Inc. seeks a highly organized Senior Administrative Assistant to provide advanced support to senior leaders and their teams.

The role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of leadership and cross-functional teams.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum 4 years of administrative experience supporting senior-level leaders.
• Experience supporting senior leaders and working with internal and external stakeholders.
• Experience preparing presentations, reports, and business correspondence.
• Ability to independently manage complex schedules, competing priorities, and multiple projects.
• Experience handling confidential and sensitive business information.

Responsibilities

• Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed.
• Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Prepare reports, presentations, correspondence, and other business documents using information from multiple sources.
• Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions.
• Process and reconcile expense reports and corporate credit card transactions through Concur.
• Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements.
• Track departmental expenses and support budget management activities.
• Partner with cross-functional teams to support projects, initiatives, and operational priorities.

Skills

Calendar management

Microsoft Office

Travel coordination

Expense reports (Concur)

Stakeholder communication

Independent work

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Concur

Microsoft Office Suite

Job description

ACADIA Pharmaceuticals Inc. seeks a highly organized Senior Administrative Assistant to provide advanced support to senior leaders and their teams.

The role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of leadership and cross-functional teams.