Executive Administrative Assistant to Leadership Team

Bristol-myers Squibb; Seattle (WA); On-site; USD 60,000 - 75,000; Part time

Job summary

Bristol-Myers Squibb is seeking an Administrative Assistant to provide administrative support to the Leadership Team in a confidential, fast-paced environment. The role requires tact, discretion, and the ability to juggle multiple priorities across senior levels.

Responsibilities include calendar management for several leaders, onboarding coordination for staff and contractors, preparing correspondence and reports, and handling SAP/Ariba requisitions.

Qualifications

• Experience supporting leadership, maintaining confidentiality with tact and discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proven communication and interpersonal skills across organizational levels.

Responsibilities

• Support multiple leaders simultaneously, prioritize tasks and deliver on timelines.
• Manage calendars and daily workload for leadership teammates and facilitate confidential requests.
• Oversee onboarding for new hires and vendor access to Corporate Communications.
• Prepare correspondence, presentations, and reports as required.
• Place and track SAP/Ariba requisitions for Corporate Communications.
• Maintain professional demeanor and diplomacy with all levels of management.
• Operate with minimal supervision and take initiative with attention to detail.
• Organize office operations, filing, expenses, and supplies.
• Prioritize activities based on departmental objectives and business needs.
• Assist with meeting prep, PowerPoint materials and pre-reads.
• Keep up with BMS learning and proactively manage high-profile events.

Skills

Multitasking

Calendar management

Communication

Discretion

Project support

Tools

SAP

Ariba

PowerPoint

Job description

Bristol-Myers Squibb is seeking an Administrative Assistant to provide administrative support to the Leadership Team in a confidential, fast-paced environment. The role requires tact, discretion, and the ability to juggle multiple priorities across senior levels.

Responsibilities include calendar management for several leaders, onboarding coordination for staff and contractors, preparing correspondence and reports, and handling SAP/Ariba requisitions.