Executive Assistant

Marrow Therapeutics; Watertown (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Marrow Therapeutics in Watertown, MA seeks an experienced Executive Assistant to provide high-trust support to C-suite leaders. You will manage complex calendars, coordinate domestic and international travel, prepare briefing materials, and help keep leadership organized as the company scales.

The ideal candidate has 5+ years in biotech or life sciences, excellent written and verbal communication, discretion with confidential information, and a proactive, calm approach to fast-moving priorities.

Qualifications

• BA/BS degree and 5+ years of executive support experience in biotechnology or life sciences.
• Experience supporting senior leaders with shifting priorities, demanding schedules, and highly confidential information.
• Exceptional organizational skills and strong written and verbal communication abilities.

Responsibilities

• Provide proactive day-to-day support to one or more C-Suite executives, including calendar management, prioritization, and meeting coordination.
• Coordinate domestic and international travel, itineraries, accommodations, and expense processing with high accuracy and discretion.
• Prepare agendas, briefing materials, meeting logistics, and follow-up notes for leadership meetings and external interactions.
• Track action items, deadlines, and communications to ensure commitments are completed.
• Support board, investor, and partner-related preparation while maintaining confidentiality and professionalism.
• Partner with internal teams to streamline administrative processes and support an executive office experience.
• Handle sensitive information and last-minute changes with sound judgment and a solutions-oriented approach.
• Serve as a trusted cultural ambassador aligning teams with company values.

Skills

Calendar management

Meeting coordination

Travel coordination

Executive support

Discretion with confidential info

Organizational skills

Written & verbal communication

Education

BA/BS

Tools

Microsoft Office Suite

Expense management tools

Collaboration platforms

Job description

The Executive Assistant position is a high-trust, high-visibility role supporting senior leadership. The successful candidate brings exceptional executive support experience, calm judgment, and the ability to anticipate needs in a fast-moving environment. You will play a key role in helping leadership stay organized, prepared, and effective as the company scales its operations and external engagement.

Key Responsibilities

• Provide proactive, day-to-day support to one or more C-Suite executives, including complex calendar management, prioritization, and meeting coordination.
• Coordinate domestic and international travel, itineraries, accommodations, and expense processing with a high degree of accuracy and discretion.
• Prepare agendas, briefing materials, meeting logistics, and follow-up notes for internal leadership meetings, cross-functional discussions, and select external interactions.
• Track action items, deadlines, and communications to ensure commitments are completed efficiently and nothing falls through the cracks.
• Support board, investor, and partner-related preparation as needed, while maintaining strict confidentiality and professionalism.
• Partner with internal teams to streamline administrative processes, improve coordination, and support a polished executive office experience.
• Handle sensitive information, ad hoc priorities, and last-minute changes with sound judgment and a solutions-oriented approach.
• Serve as a trusted cultural ambassador who proactively drives day-to-day administrative success and ensures team alignment with the company's core values.

Requirements

• BA/BS plus 5+ years of executive administrative support experience within biotechnology or life sciences.
• Demonstrated ability to support senior leaders with shifting priorities, demanding schedules, and highly confidential information.
• Exceptional organizational skills and attention to detail, with strong written and verbal communication abilities.
• Experience coordinating complex calendars, meetings, travel, expenses, and executive-level logistics with minimal supervision.
• A proactive, resourceful, and calm approach to problem-solving; you anticipate needs and follow through reliably.
• Proficiency with standard office productivity tools and executive support systems; experience with collaboration platforms and expense tools is a plus.