Senior Executive Assistant: Strategic Support for Leadership

H.T. Prof Executive Search; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Our client, a growing investment firm, seeks a Senior Administrative Assistant to support senior leadership and play a key role in day-to-day operations. The role is highly visible and requires proactive, professional handling of calendars, travel, communications, and reports.

You will manage complex calendars, coordinate domestic travel, assist with meetings and CRM-related activities, and contribute to business development and marketing support.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship building

Attention to detail

Discretion

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Our client, a growing investment firm, seeks a Senior Administrative Assistant to support senior leadership and play a key role in day-to-day operations. The role is highly visible and requires proactive, professional handling of calendars, travel, communications, and reports.

You will manage complex calendars, coordinate domestic travel, assist with meetings and CRM-related activities, and contribute to business development and marketing support.