Executive Assistant

Sea To Land Logistics; Ontario (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Dental insurance

Vision insurance

Life insurance

Job summary

Sea To Land Logistics is seeking an Executive Assistant to provide proactive support to our senior leadership. You will manage calendars, coordinate meetings and travel, and prepare high-quality reports and presentations.

This role requires exceptional communication, discretion, and the ability to juggle multiple priorities in a fast-paced environment. You will partner with executives to streamline operations, improve processes, and ensure executives stay focused on strategic objectives.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Willingness to learn and adapt in a fast-paced environment.
• Honest, dependable, and motivated with a strong work ethic.
• Excellent organizational and time management skills.
• Ability to work independently and take initiative.
• Strong communication skills, both written and verbal.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Act as a liaison between executives and internal/external stakeholders.
• Manage confidential information with discretion and integrity.
• Assist with project management and follow up on action items to ensure timely completion.
• Continuously seek opportunities to improve processes and increase efficiency.

Skills

Executive Assistant experience

Calendar management

Travel coordination

Communication skills

MS Office Suite

Independent work

Tools

MS Office Suite

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to executives, ensuring efficient operations and effective management of daily activities.

Key Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Act as a liaison between executives and internal/external stakeholders.
• Manage confidential information with discretion and integrity.
• Assist with project management and follow up on action items to ensure timely completion.
• Continuously seek opportunities to improve processes and increase efficiency.

Qualifications & Skills

• Proven experience as an Executive Assistant or in a similar administrative role.
• Willingness to learn and adapt in a fast-paced environment.
• Honest, dependable, and motivated with a strong work ethic.
• Excellent organizational and time management skills.
• Ability to work independently and take initiative.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and other relevant software.
• Medical, dental, vision and life insurance
• Retirement savings plan

What Success Looks Like

The successful Executive Assistant will be a trusted resource who anticipates needs, maintains organization amidst competing priorities, communicates effectively with stakeholders, and helps executives maximize their productivity and focus on strategic objectives.