Senior Executive Admin — Global Travel & Exec Support

Acadia Pharmaceuticals; Princeton (NJ); On-site; USD 64,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life, disability, travel

401(k) Plan with company match

Employee Stock Purchase Plan

Paid time off and holidays

Parental leave and tuition assistance

Job summary

Acadia Pharmaceuticals is seeking a highly organized Senior Administrative Assistant to support senior leaders and teams. The role handles complex calendars, prepares business documents, coordinates travel, and manages budgets with confidentiality and discretion.

The ideal candidate will thrive in a fast-paced environment, interactions with internal and external stakeholders, and maintain a strong attention to detail while supporting cross-functional initiatives.

Qualifications

• 4+ years of administrative experience supporting senior-level leaders.

Responsibilities

• Provide administrative support to senior leaders and assigned functions.
• Manage complex calendars and scheduling priorities for executives.
• Coordinate domestic and international travel itineraries and logistics.
• Prepare reports, presentations, and business documents from multiple sources.
• Coordinate meetings, events, and company functions.
• Process and reconcile expense reports and corporate card transactions (Concur).
• Prepare department documentation including contracts, purchase orders, scopes of work, and service agreements.
• Track departmental expenses and assist with budget management.
• Collaborate with cross-functional teams on projects and priorities.
• Perform other duties as assigned.

Skills

Calendar management

Travel coordination

Microsoft Office

Expense processing (Concur)

Report preparation

Interpersonal communication

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Concur

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Acadia Pharmaceuticals is seeking a highly organized Senior Administrative Assistant to support senior leaders and teams. The role handles complex calendars, prepares business documents, coordinates travel, and manages budgets with confidentiality and discretion.

The ideal candidate will thrive in a fast-paced environment, interactions with internal and external stakeholders, and maintain a strong attention to detail while supporting cross-functional initiatives.