Executive Admin: Strategic Partner to Center Director

Adams and Associates, Inc.; Glenmont (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Adams and Associates, Inc. is seeking an Executive Administrative Assistant to provide high-level support to the Center Director. The role coordinates communications, manages calendars, prepares reports, and supports executive initiatives in a fast-paced environment.

You will anticipate needs, maintain confidentiality, and serve as a gatekeeper between executives, staff, and partners, while handling travel, meetings, and newsletters.

Qualifications

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, integrity, and discretion.
• Tech-savvy with proficiency in office and productivity tools.
• A proactive mindset—you don’t wait to be asked, you anticipate.

Responsibilities

• Manage complex calendars, meetings, and shifting priorities with precision.
• Serve as a gatekeeper and liaison between executives, staff, and external partners.
• Prepare reports, presentations, and communications with professionalism and accuracy.
• Coordinate travel, events, and high-level meetings.
• Track projects, deadlines, and follow-ups to ensure nothing is missed.
• Handle confidential information with discretion and sound judgment.
• Identify ways to improve efficiency and streamline processes.

Skills

Organizational skills

Written & verbal communication

Multitasking

Professionalism & discretion

Tech-savvy

Proactive mindset

Tools

Office Suite

Job description

Adams and Associates, Inc. is seeking an Executive Administrative Assistant to provide high-level support to the Center Director. The role coordinates communications, manages calendars, prepares reports, and supports executive initiatives in a fast-paced environment.

You will anticipate needs, maintain confidentiality, and serve as a gatekeeper between executives, staff, and partners, while handling travel, meetings, and newsletters.