Strategic Administrative Partner for Senior Leaders

Horizontal Talent; Foster City (CA); On-site; USD 44,000 - 91,000; Full time

Job summary

Horizontal Talent is seeking an Administrative Business Partner to support a fast‑paced Autonomy team onsite in Foster City, CA. You will manage calendars, travel, meeting prep, and cross‑team coordination to keep priorities moving smoothly.

The role requires strong judgment, discretion, and the ability to handle confidential information while communicating professionally with senior leaders.

Qualifications

• 4 to 6 years of administrative or executive assistant experience.
• Bachelor's degree required.
• Strong calendar management and scheduling skills.
• Excellent organization and prioritization abilities.
• High attention to detail and ability to meet tight deadlines.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office, Keynote, and Apple products.
• Ability to work independently and adapt quickly in a changing environment.

Responsibilities

• Manage complex calendars, coordinate meetings, and help ensure priorities are scheduled effectively.
• Arrange domestic and international travel, process expenses, and support day‑to‑day administrative needs.
• Prepare for meetings, capture notes, and help track follow‑up actions.
• Coordinate internal events and team activities from planning through execution and review.
• Support multiple projects and requests at once while maintaining accuracy and attention to detail.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Communicate with senior leaders and stakeholders in a clear, polished, and responsive manner.

Skills

Admin experience

Calendar mgmt

Communication

Attention to detail

Independent work

Adaptability

Time management

Prioritization

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Keynote

Apple products

Job description

Horizontal Talent is seeking an Administrative Business Partner to support a fast‑paced Autonomy team onsite in Foster City, CA. You will manage calendars, travel, meeting prep, and cross‑team coordination to keep priorities moving smoothly.

The role requires strong judgment, discretion, and the ability to handle confidential information while communicating professionally with senior leaders.