Hybrid Senior Administrative Partner: Exec Support & Ops

Pharmaceutical Company; South San Francisco (CA); Hybrid; USD 55,000 - 83,000; Full time

Job summary

Pharmaceutical Company in South San Francisco seeks a Senior Administrative Business Partner to support a fast-paced Therapeutic Areas Squad within Commercial. This role drives operational excellence and ensures teams meet key milestones.

Responsibilities include calendar management, conference planning, vendor coordination, onboarding support, and event logistics. Requires 5–10 years in admin/ops, strong leadership support, and confidentiality.

Qualifications

• 5–10 years of administrative, operations, or project management experience (pharma/biotech preferred)
• Strong track record supporting senior leaders
• Proactive, organized, and able to prioritize and execute tasks independently
• Collaborative mindset with cross-functional experience
• Trusted with confidential information and exercises sound judgment
• Detail-oriented with high standards for accuracy
• Skilled in Microsoft Office and cSuite tools (Gmail, GCal, GSheets, Trello, Zoom)
• Bachelor’s degree or equivalent experience preferred

Responsibilities

• Manage complex calendars and shared drives using Google Suite
• Navigate IT systems (e.g., cSuite, collaboration tools) with ease
• Maintain relationships with internal and external stakeholders with confidentiality
• Plan and coordinate mid- to large-scale internal meetings and team offsites
• Support logistics for meetings with external partners, incl. prep and follow-up
• Lead execution of internal events requiring virtual platforms and advanced tech setups
• Contribute to meeting materials, agendas, note-taking, and follow-up actions
• Draft communications on behalf of leaders and manage internal content platforms
• Oversee logistics of office moves and space planning with admin leads
• Support recruiting logistics, including candidate hosting, interview coordination, onboarding
• Plan and manage team-building events, workshops, and training coordination
• Handle vendor and speaker engagements, including contracts and payments
• Maintain department org charts and assist in special projects

Skills

5–10 years experience

Senior leadership support

Proactive organization

Cross-functional collaboration

Confidential information handling

Education

Bachelor’s degree or equivalent experience

Tools

Gmail

GCal

GSheets

Trello

Zoom

Job description

Pharmaceutical Company in South San Francisco seeks a Senior Administrative Business Partner to support a fast-paced Therapeutic Areas Squad within Commercial. This role drives operational excellence and ensures teams meet key milestones.

Responsibilities include calendar management, conference planning, vendor coordination, onboarding support, and event logistics. Requires 5–10 years in admin/ops, strong leadership support, and confidentiality.