Site Administrative Assistant — Growth, Training & Benefits

Ace Electric; New Albany (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life, etc.

401k with Match

Ace University Apprenticeship Program

Job summary

Ace Electric, Inc. is seeking a Site Administrative Assistant to support job-site leaders with clerical and administrative tasks. This role may cover duties of other office staff during peak periods and vacations, reporting to site leadership.

Strong organizational skills and discretion are essential. Key duties include handling MS Office tasks, managing communications, coordinating schedules, and ensuring office areas are organized and ready for use.

Qualifications

• Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.
• Acute attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal. Bilingual, English & Spanish preferred.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.

Responsibilities

• Responsible for routine clerical departmental duties as assigned by Project Manager/leadership on the site.
• Greet and assist incoming personnel.
• Assist with employee’s Human Resources paperwork and PPE needs when requested.
• Track and process rental equipment log, daily.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Provide administrative support for leadership including reports, spreadsheets, labels, schedules, communications, filing, etc.
• Process incoming and outgoing mail and packages. Become sufficiently familiar with other office support to allow for reliable support.
• Additional responsibilities may be assigned as needed.

Skills

Advanced computer skills

Attention to detail

Confidentiality

Multitasking

Productivity

Bilingual English/Spanish

Customer service

Business acumen

Education

High School Graduate or GED

Tools

MS Office Suite

Job description

Ace Electric, Inc. is seeking a Site Administrative Assistant to support job-site leaders with clerical and administrative tasks. This role may cover duties of other office staff during peak periods and vacations, reporting to site leadership.

Strong organizational skills and discretion are essential. Key duties include handling MS Office tasks, managing communications, coordinating schedules, and ensuring office areas are organized and ready for use.