Site Administrative Specialist

Element Solutions; Piscataway Township (NJ); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Wellness Program

PTO/Holidays

401(k) with match

Tuition Reimbursement

Professional Development

Paid Parental Leave

Job summary

Element Solutions seeks a Site Administrative Assistant to provide core administrative support at the Piscataway, NJ site, handling day-to-day clerical tasks to keep the office running smoothly. The role includes procurement, space management, travel logistics, reception, and coordinating internal and external communications.

Remote support may be provided for the Wilmington DE R&D site. Key duties include calendar management, document preparation, filing, expense reporting, and onboarding

Qualifications

• Strong administrative support experience preferred.
• Proficiency with MS Office and scheduling tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, reports, and presentations.
• Handle calls, emails, and correspondence professionally.
• Organize digital and physical filing systems.
• Assist with travel arrangements and expense reporting.
• Support meeting logistics and follow-ups.
• Maintain office supplies and coordinate with vendors.
• Provide general administrative support to team and leadership.
• Assist with onboarding tasks for new employees.

Skills

Strong organizational skills

Excellent communication

Office software proficiency

Discretion with confidential info

Multitasking/Prioritizing

Attention to detail

High school diploma

Education

High school diploma

Associate degree or admin training preferred

Tools

Microsoft Office

Email platforms

Scheduling tools

Job description

Element Solutions seeks a Site Administrative Assistant to provide core administrative support at the Piscataway, NJ site, handling day-to-day clerical tasks to keep the office running smoothly. The role includes procurement, space management, travel logistics, reception, and coordinating internal and external communications.

Remote support may be provided for the Wilmington DE R&D site. Key duties include calendar management, document preparation, filing, expense reporting, and onboarding