Administrative Assistant

Trecora; Pasadena (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Trecora is seeking an Administrative Assistant to support the Site Director with a range of clerical tasks to ensure day-to-day operations run smoothly. The role emphasizes calendar and communications management, expense handling, and liaison work with HR and the community.

Ideal candidates will have 1–3+ years of office experience, strong MS Office skills, and a proactive, team-oriented mindset suitable for a dynamic site environment in Pasadena, TX.

Qualifications

• 1-3+ years of office experience required.
• Proficient in Microsoft Office 365.
• Strong problem solving, verbal and written communication.
• Self-motivated and a team player with good time management.
• Able to handle multiple tasks and calendar coordination.

Responsibilities

• Answer telephones, direct calls, and take messages as needed.
• Act as a timekeeper and liaison with HR as needed.
• Coordinate employee engagement events and site events.
• Organize lunches for meetings and town halls.
• Open and distribute mail and manage the P.O. Box.
• Coordinate FedEx send-offs and invoices routing.
• Assist employees with expense reports for mileage and other expenses.
• Ensure lease payments and postage meters are managed.
• Support S&OP with administrative tasks.

Skills

Problem solving

Verbal and written communication

Self-motivated

Team player

Time management

MS Office 365

Education

Highschool Diploma or GED

Tools

Microsoft Office 365

Job description

Description The Administrative Assistant is responsible for providing support to the Site Director by performing a variety of administrative and clerical tasks. The overall goal of the Administrative Assistant is to ensure that the day-to-day office operations are organized and efficient.

Essential Duties And Responsibilities

• Answer telephones, direct calls, and take messages as needed
• Act as a timekeeper and liaison with HR as needed
• Employee engagement events as needed – such as birthday cards, sending flowers, and company site events
• Organizing lunches for meetings and town halls
• Opening & distributing mail
• Manage company P.O. Box
• Coordinate FedEx send-offs
• Forward invoices to the correct department
• Assist employees with expense reports for mileage, boots, and other extraneous expenses
• Ensure that the lease is paid, and the postage meter is full.
• Lead on Charitable actions, such as Project Graduation.
• Support S&OP with additional administrative tasks.
• Remian a strong liaison within the community.
• Additional tasks as needed by leadership
• Other duties as assigned.

Education & Experience

• Highschool Diploma or Generalized Education Degree (GED)
• 1-3+ years of office experience required.
• Proficient in Microsoft Office 365.
• Problem solving
• Verbal and written communication skills
• Self-motivated
• Team player
• Time management