Site Administrative Assistant

Ace Electric; New Albany (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life, etc.

401k with Match

Ace University Apprenticeship Program

Job summary

Ace Electric, Inc. is seeking a Site Administrative Assistant to support job-site leaders with clerical and administrative tasks. This role may cover duties of other office staff during peak periods and vacations, reporting to site leadership.

Strong organizational skills and discretion are essential. Key duties include handling MS Office tasks, managing communications, coordinating schedules, and ensuring office areas are organized and ready for use.

Qualifications

• Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.
• Acute attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal. Bilingual, English & Spanish preferred.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.

Responsibilities

• Responsible for routine clerical departmental duties as assigned by Project Manager/leadership on the site.
• Greet and assist incoming personnel.
• Assist with employee’s Human Resources paperwork and PPE needs when requested.
• Track and process rental equipment log, daily.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Provide administrative support for leadership including reports, spreadsheets, labels, schedules, communications, filing, etc.
• Process incoming and outgoing mail and packages. Become sufficiently familiar with other office support to allow for reliable support.
• Additional responsibilities may be assigned as needed.

Skills

Advanced computer skills

Attention to detail

Confidentiality

Multitasking

Productivity

Bilingual English/Spanish

Customer service

Business acumen

Education

High School Graduate or GED

Tools

MS Office Suite

Job description

Ace Electric's Mission is to Identify, Hire, Train and Retain the Very Best People! Could that be you?

Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University!

Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: commercial, mission critical, education, healthcare, institutional, industrial, correctional facilities, hospitality, military bases, retail and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA, Sanford, NC and Plain City, OH. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down!

Benefits:

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!

General Summary:

The Site Administrative Assistant will be responsible for assisting the Job Site Leaders with all clerical and administrative functions at the job site. This position will temporarily perform the duties of other office personnel during times of excessive workload, vacations, or absences. The Site Administrative Assistant reports to site leadership.

Preferred Job Skills:

• Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.
• Acute attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal. Bilingual, English & Spanish preferred.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.

Mandatory Hiring Requirements:

References, Background Check, Drug Screen Testing, Valid Driver’s License.

Responsibilities:

• Responsible for routine clerical departmental duties as assigned by Project Manager/leadership on the stie.
• Greet and assist incoming personnel.
  
• Assist with employee’s Human Resources paperwork and PPE needs when requested.
• Track and process rental equipment log, daily.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Provide administrative support for leadership including reports, spreadsheets, labels, schedules, communications, filing, etc.
• Process incoming and outgoing mail and packages.Become sufficiently familiar with other office supportto allow for reliable support.
• Additional responsibilities may be assigned as needed.

Position Requirements:

• License: Valid state driver's license as required by job conditions or by the company.
• Certification: None required.
• Education: High School Graduate or GED.
• Experience: Minimum of 1 year of general office experience.

Working Conditions:

• Work in a climate-controlled office setting with varying degrees of stress and time pressure.
• Considerable amount of time making repetitive motions.
• Considerable amount of time sitting.
• Considerable amount of time using telephone and computer.
• Sounds, noise levels may be distracting or uncomfortable.

Required Physical/Mental Functions:

• Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
• Operate company vehicle.
• Read and interpret instructional manuals and written instructions.

• Must hear and see well (either natural or with correction).
• Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.
• Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.
• Tolerant to prolonged sitting.
• Repetitive use of arms, hands, and fingers.

AAP/EEO Statement:

Ace Electric, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.