Jobsite Administrative Assistant

EMCOR Group, Inc.; Virginia (MN); On-site; USD 34,440 - 41,328; Full time

Job summary

EMCOR Group, Inc. seeks a Job Site Administrative Assistant to support Project Managers, Superintendents and Foremen with administrative tasks at the job site. The role requires multi-tasking and teamwork with other Administrative Assistants and site offices.

The selected candidate will manage workload, handle phones, orders, filing, and printing while maintaining confidentiality and accurate field records.

Qualifications

• Three to five years in administrative support.
• Working knowledge of the construction industry.
• Administrative writing and reporting skills.
• Excellent organization, communication and interpersonal skills.
• Scheduling and time management skills.

Responsibilities

• Provide administrative support to the job site.
• Answering telephones.
• Order office supplies.
• Copying and faxing.
• Updating electric panel inventories.
• Processing payroll documents for the job site.
• Maintain all electronic and hard copy filing.
• Manage and organize all field paperwork as necessary.
• Maintain confidentiality of company information.
• Print construction drawings or send to off-site printing company.
• Prepare reports by collecting and analyzing information.
• Prepare documents and minutes for meetings.
• Train others in administrative support duties as needed.
• Cover duties among Administrative Assistants when required.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Adobe

Blue Beam

Tools

Word

Excel

PowerPoint

Adobe

Blue Beam

Job description

About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman. The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Essential Duties & Responsibilities

• Provide administrative support to the job site.
• Answering Telephones
• Order Office Supplies
• Copying and Faxing
• Updating Electric Panel Inventories
• Processing of all required payroll documents for the job site
• Maintain all electronic and hard copy filing
• Manage and organize all field paperwork as necessary.
• Maintain confidentiality of company information
• Print construction drawings or send to off-site printing company.
• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Must train others in Administrative Support Duties as needed
• Work with other Administrative Assistants to cover each other’s Duties when required.

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Compensation Range: $25 to $30 per hour

Qualifications

Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills and Abilities

• Three to five years working in administrative support position
• Working knowledge of the construction industry
• Administrative writing and reporting skills
• Excellent organization, communication and interpersonal skills
• Scheduling and time management skills

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our affirmative action policy.