Jobsite Administrative Assistant

Dynalectric Company; Virginia (MN); On-site; USD 34,440 - 41,328; Full time

Job summary

Dynalectric Company is seeking a Job Site Administrative Assistant to provide essential support to Project Managers, Superintendents and Foremen at the job site. The role requires efficient workload management, multi-tasking, and teamwork with other Administrative Assistants and field staff.

The candidate should be proficient in MS Excel, Word, PowerPoint, Adobe and Blue Beam, with strong verbal and written communication.

Qualifications

• Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Blue Beam.
• Ability to clearly and effectively communicate verbally and in writing.

Responsibilities

• Provide administrative support to the job site.
• Answering Telephones
• Order Office Supplies
• Copying and Faxing
• Updating Electric Panel Inventories
• Processing payroll documents for the job site
• Maintain all filing (electronic and hard copy)
• Manage field paperwork and confidentiality
• Print construction drawings or arrange printing
• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Train others in Administrative Support Duties

Skills

Verbal communication

Written communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Adobe

Blue Beam

Job description

About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman. The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Essential Duties & Responsibilities

• Provide administrative support to the job site.
• Answering Telephones
• Order Office Supplies
• Copying and Faxing
• Updating Electric Panel Inventories
• Processing of all required payroll documents for the job site
• Maintain all electronic and hard copy filing
• Manage and organize all field paperwork as necessary.
• Maintain confidentiality of company information
• Print construction drawings or send to off-site printing company.
• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Must train others in Administrative Support Duties as needed
• Work with other Administrative Assistants to cover each other’s Duties when required.

#dyndc

Compensation Range: $25 to $30 per hour

Qualifications

Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills and Abilities

• Three to five years working in administrative support position
• Working knowledge of the construction industry
• Administrative writing and reporting skills
• Excellent organization, communication and interpersonal skills
• Scheduling and time management skills

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our affirmative action policy.