Senior Remote EA to CEO & Board—Strategic Admin Partner

Swooped; United States; Remote; USD 113,000 - 138,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer match

Paid time off and holidays

Remote work stipend and home office

Job summary

Swooped is hiring an Executive Assistant to act as a trusted partner to the President and CEO in a fully remote capacity across the United States. You will manage calendars, emails, and travel while coordinating with the Executive Office and governing boards.

The role emphasizes relationship management, project leadership, and organizational effectiveness in a distributed team, with travel as needed and a focus on social impact values.

Qualifications

• At least 8 years of executive assistant experience directly supporting executive team members.
• Demonstrated experience and comfort working in a fully remote environment.
• Demonstrated project management skills with multiple workstreams, dependencies, and deadlines from initiation to completion.
• Experience coordinating board governance logistics, including board meetings, retreats, and minute-taking.
• Confidential handling of sensitive organizational, financial, personnel, and executive information.

Responsibilities

• Develop and streamline systems, priorities, and administrative workflows for the President and CEO.
• Manage a complex executive calendar, coordinating appointments, meetings, and travel logistics.
• Manage executive email correspondence, prioritizing requests and drafting responses.
• Brief and prepare the President and CEO for meetings, engagements, and key decisions.
• Coordinate communications with staff, board members, partners, and external stakeholders.
• Prepare meeting materials, talking points, reports, presentations, and minutes.
• Track action items and deliverables across executive commitments.
• Coordinate expense reports, travel itineraries, and logistics for executive travel and events.
• Lead cross-functional collaboration to implement Executive Office priorities.

Skills

Executive support

Remote work experience

Project management

Board governance

Confidentiality & discretion

Written & verbal communication

Google Workspace

AI productivity tools

Tools

Google Workspace

CRM systems

Project management software

Job description

Swooped is hiring an Executive Assistant to act as a trusted partner to the President and CEO in a fully remote capacity across the United States. You will manage calendars, emails, and travel while coordinating with the Executive Office and governing boards.

The role emphasizes relationship management, project leadership, and organizational effectiveness in a distributed team, with travel as needed and a focus on social impact values.