Strategic Executive Assistant to the CEO

Remote Jobs; Florida; Remote; USD 70,000 - 100,000; Full time

Job summary

Remote Jobs is seeking an Executive Assistant to the CEO to act as a trusted partner for prioritizing and coordinating executive-time, communications, and logistics.

The role requires proactive calendar management, discreet handling of sensitive information, and strong writing skills to support board and leadership interactions. Travel coordination and availability for non-standard hours are anticipated.

Qualifications

• Five or more years of executive support experience, including substantial support to C-suite executives.
• Master complex calendar management, travel, and board/leadership meeting coordination.
• High accuracy writing, discretion, and ability to prioritize competing demands.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel) and quick tool adoption.
• Interest in and experience using AI tools to enhance productivity.

Responsibilities

• Own and optimize the CEO's calendar and protect time for strategic priorities.
• Draft, edit, and format executive communications and meeting materials with precision.
• Coordinate leadership, board, client, and strategic planning meetings and logistics.
• Maintain confidentiality and manage sensitive information with sound judgment.
• Coordinate travel arrangements and expense workflows; escalate issues as needed.

Skills

Calendar management

Executive support

Written communication

Discretion

AI tools familiarity

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Job description

Remote Jobs is seeking an Executive Assistant to the CEO to act as a trusted partner for prioritizing and coordinating executive-time, communications, and logistics.

The role requires proactive calendar management, discreet handling of sensitive information, and strong writing skills to support board and leadership interactions. Travel coordination and availability for non-standard hours are anticipated.