Strategic Executive Assistant to CRO Leaders (Remote)

Swooped; United States; A distancia; USD 95.000 - 161.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Equity compensation

Employee Stock Purchase Plan (ESPP)

Comprehensive health benefits

Flexible paid time off

Parental leave

Home office equipment support

Professional growth funding

Descripción de la vacante

Swooped is seeking a Senior Executive Assistant to support two CRO leaders, managing calendars across global time zones and handling travel, events, and recruit-related tasks. You will coordinate meetings, prepare decks, and track action items while ensuring seamless operations.

You will leverage AI tools to draft and research, while maintaining confidentiality and providing coverage for peers as needed.

Formación

• Experience supporting multiple senior leaders or VP-level executives.
• Ability to adapt to varying executive communication preferences.
• Strong multi-time-zone calendar management skills.
• Proven track record coordinating travel and off-site events.
• Experience using AI tools to streamline administrative tasks.
• Proficient with Google Workspace, Slack, Zoom, and travel/expense platforms.
• Discretion handling confidential information with sound judgment.

Responsabilidades

• Manage high-volume, multi-time-zone calendars and advise on conflicts.
• Coordinate leadership meetings, agendas, decks, attendance, and actions.
• Arrange domestic and international travel logistics and documentation.
• Organize team off-sites, kickoff events, and logistics oversight.
• Partner with recruiting to schedule interviews and onboarding logistics.
• Prepare and reconcile monthly expense reports with receipts.
• Leverage AI tools for drafting and research, ensuring accuracy and context.
• Provide coverage for peers and lead ad hoc CRO operational projects.

Conocimientos

Multi-time-zone scheduling

Executive support

Calendar management

Travel logistics

Event coordination

Recruiting coordination

Expense reconciliation

Herramientas

Google Workspace

Slack

Zoom

Navan

Descripción del empleo

Swooped is seeking a Senior Executive Assistant to support two CRO leaders, managing calendars across global time zones and handling travel, events, and recruit-related tasks. You will coordinate meetings, prepare decks, and track action items while ensuring seamless operations.

You will leverage AI tools to draft and research, while maintaining confidentiality and providing coverage for peers as needed.