Senior Office Assistant III - Admin & Records Specialist

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 35,053 - 36,448; Full time

Benefits offered by this job

13 paid holidays per year

21 days paid vacation

21 days sick leave

Health insurance coverage

Group life insurance

Flexible Spending Accounts

Retirement plan

TSA participation

Deferred compensation

Temporary Disability Insurance

Social Security

Workers' Compensation

Union rights

Job summary

Hawaiʻi State Department of Education in Honolulu seeks Office Assistant II/III for a variety of clerical duties at SR-06 to SR-08 levels. Responsibilities include document handling, forms processing, records management, and correspondence.

Applicants may qualify at Office Assistant II or III based on experience, with progression tied to performance and needs. Position involves filing, data entry, customer inquiries, travel arrangements, and supervising clerical staff when assigned.

Qualifications

• Knowledge of English grammar, spelling, arithmetic; ability to read and understand instructions; write simply and directly; compare words and numbers quickly and accurately.
• Clerical experience: knowledge of office practices and procedures; ability to carry out clerical work systems; operate office equipment and technology.
• Supervisor aptitude: required for supervisory roles; demonstrated by prior supervisory experience or training.
• Keyboarding/Computer skill: some positions require proficiency of 40 net words per minute and/or ability to use computers and word processing or other software.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Skills

Typing 40 WPM

English grammar

Reading comprehension

Clerical accuracy

Job description

Hawaiʻi State Department of Education in Honolulu seeks Office Assistant II/III for a variety of clerical duties at SR-06 to SR-08 levels. Responsibilities include document handling, forms processing, records management, and correspondence.

Applicants may qualify at Office Assistant II or III based on experience, with progression tied to performance and needs. Position involves filing, data entry, customer inquiries, travel arrangements, and supervising clerical staff when assigned.