Office Assistant III — Administrative & Records Specialist

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education in Honolulu is seeking Office Assistant positions at the Office Assistant II/III level. This posting covers multiple vacancies at the specified location.

Duties include document handling, form processing, filing, information provision, and miscellaneous clerical tasks, with supervision available for Office Assistant III. Salary ranges for II/III are stated, reflecting SR-06 to SR-08 classifications, with relevant benefits.

Qualifications

• Basic clerical experience and knowledge of English grammar, spelling and arithmetic.
• Clerical experience showing office practices and procedures.
• Supervisory aptitude is required for positions with supervisory responsibility.

Responsibilities

• Create, edit, print, store, retrieve and delete documents using word processing and other software.
• Prepare, review and process forms, records, reports and applications for accuracy.
• Check records for completeness and accuracy and process documents per policy.
• Search and summarize information for periodic and special reports.
• Compose routine correspondence and letters of acknowledgement.
• Maintain and revise paper and electronic filing systems.
• Provide general information and resolve complaints in person or by phone.
• Determine the need for routine orders for supplies and travel arrangements.
• Provide training and guidance to clerical subordinates performing similar work.

Skills

English grammar

Clerical tasks

Keyboarding

Attention to detail

Education

High school diploma or equivalent

College coursework substitution (15 credits)

Bachelor's degree substitution

Tools

Word processing software

Office equipment & technologies

Job description

Hawaiʻi State Department of Education in Honolulu is seeking Office Assistant positions at the Office Assistant II/III level. This posting covers multiple vacancies at the specified location.

Duties include document handling, form processing, filing, information provision, and miscellaneous clerical tasks, with supervision available for Office Assistant III. Salary ranges for II/III are stated, reflecting SR-06 to SR-08 classifications, with relevant benefits.