Office Assistant III: Admin Support & Records Pro

Hawaii State Department of Education; Waipahu, Honolulu (HI, HI); On-site; USD 36,000 - 38,000; Full time

Job summary

The Hawaii State Department of Education is seeking an Office Assistant III (SR-08) to support administrative operations on-site in Hawaii. The role involves document handling, filing, data entry, and general clerical tasks to ensure accurate processing of forms, reports, and correspondence.

Candidates should have basic clerical experience, strong English grammar and keyboarding skills. Substitutions for education/experience are described in the posting, and the position offers a monthly salary

Qualifications

• Knowledge of English grammar, spelling, arithmetic; ability to read and follow instructions.
• Experience performing diverse clerical tasks and using office equipment.
• Supervisory aptitude is required for positions with supervisory responsibility.
• Some positions require keyboarding proficiency (40 wpm) and word processing.
• Substitutions allowed include education or experience alternatives.

Responsibilities

• Creates, edits, prints, stores, and deletes documents using word processing and software.
• Prepares and processes forms, records, reports, and applications.
• Checks records for completeness and accuracy and enforces procedures.
• Searches files to extract, compile, summarize information and reports.
• Composes routine correspondence and acknowledgments.
• Sets up and maintains filing systems and revises them as needed.
• Provides information and resolves complaints about rules and procedures.
• Determines need for and orders supplies.
• Arranges travel, equipment maintenance, and related tasks.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to Office Assistant II.

Job description

The Hawaii State Department of Education is seeking an Office Assistant III (SR-08) to support administrative operations on-site in Hawaii. The role involves document handling, filing, data entry, and general clerical tasks to ensure accurate processing of forms, reports, and correspondence.

Candidates should have basic clerical experience, strong English grammar and keyboarding skills. Substitutions for education/experience are described in the posting, and the position offers a monthly salary