Dynamic Office Assistant II/III – Admin & Records Pro

Hawaii State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education has openings for Office Assistant II/III at Honolulu, Hawaii. The authorized levels include II and III with salaries shown as $3,141.00 and $3,266.00 per month respectively.

The postings describe a range of clerical duties and required experience levels for progression between II and III. Responsibilities include document handling, filing, forms processing, records checks, reporting, correspondence, and general information/services for inquiries.

Qualifications

• Work experience with English grammar, spelling, arithmetic; ability to read and follow instructions.
• Experience in clerical tasks and office procedures; familiarity with office systems and equipment.
• Supervisory aptitude required for roles with supervisory responsibility.
• Some positions require keyboarding proficiency (40 net wpm).
• Substitutions allowed: HS diploma, clerical education, college credits, or bac-level substitutions for experience.

Responsibilities

• Create, edit, print, store, retrieve, and delete documents using word processing and other software.
• Prepare, review, and process forms, records, and reports for accuracy and conformance.
• Check records and forms for completeness and accuracy and process per policies.
• Search files and compile information for reports.
• Draft routine correspondence and acknowledgement letters.
• Set up and maintain filing systems, both paper and electronic.
• Provide general information and resolve inquiries or complaints.
• Determine need for and/or place routine orders for supplies or equipment.
• Arrange travel and related services and logistics.
• Provide guidance to clerical staff and supervisework as needed.

Skills

Word processing

Typing speed 40 wpm

Document handling

Customer service

Education

High school diploma

College credits substitute for experience

Baccalaureate substitution for clerical experience

Tools

Office software

Job description

Hawaii State Department of Education has openings for Office Assistant II/III at Honolulu, Hawaii. The authorized levels include II and III with salaries shown as $3,141.00 and $3,266.00 per month respectively.

The postings describe a range of clerical duties and required experience levels for progression between II and III. Responsibilities include document handling, filing, forms processing, records checks, reporting, correspondence, and general information/services for inquiries.