Office Assistant II/III — Administrative Support & Records

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education in Honolulu is seeking Office Assistant positions at the Office Assistant III level, with openings also at Office Assistant II if recruitment is difficult.

This posting describes responsibilities and standard clerical tasks, including document handling, forms processing, and customer service, with monthly salaries listed for the two authorized levels.

Qualifications

• Basic Experience: English grammar, spelling, arithmetic; read and understand instructions; write simply and clearly; compare words and numbers quickly.
• Clerical Experience: involved in clerical tasks; knowledge of office practices; operate office equipment and systems.
• Supervisory aptitude required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing software.
• Prepares, reviews and processes forms, records and reports for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance with procedures.
• Searches through paper and electronic files; extracts, compiles and summarizes information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files; revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the phone about rules, regulations and procedures.
• Determines the need for and/or makes routine orders for supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and similar matters.
• Provides training and guidance to/subordinates performing work comparable to Office Assistant II.

Job description

Hawaiʻi State Department of Education in Honolulu is seeking Office Assistant positions at the Office Assistant III level, with openings also at Office Assistant II if recruitment is difficult.

This posting describes responsibilities and standard clerical tasks, including document handling, forms processing, and customer service, with monthly salaries listed for the two authorized levels.