Senior Office Assistant — Efficient Admin Support

Hawaii State Department of Education; Kapaa (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education in Kapaa, Hawaii, is filling Office Assistant III and supporting Office Assistant II roles. The posted salaries are $3,266 per month for Office Assistant III and $3,141 per month for Office Assistant II, reflecting the SR-08 and SR-06 pay scales.

Positions emphasize clerical competence, document handling, and routine office tasks, with substitutions allowed for experience and a focus on English literacy and basic math.

Qualifications

• Knowledge of English grammar, spelling and arithmetic; ability to read and understand instructions.
• Clerical experience showing familiarity with office procedures and equipment.
• Supervisory aptitude is required for positions with supervisory responsibility.
• Keyboarding proficiency (40 net words per minute) for some positions.
• High school diploma or equivalent may substitute for basic experience.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares and processes forms, records, reports and applications for accuracy.
• Checks records for completeness and accuracy against requirements.
• Searches files and compiles information for reports.
• Composes routine correspondence and acknowledgement letters.
• Maintains filing systems and revises as needed.
• Provides information and resolves complaints regarding rules and procedures.
• Determines need for supplies and orders accordingly.
• Arranges travel and equipment maintenance and related services.
• Trains and guides clerical subordinates performing Office Assistant II duties.

Skills

English proficiency

Keyboarding 40 wpm

Document handling

Education

High school diploma or equivalent

Tools

Word processing

Microsoft Office

Job description

Hawaii State Department of Education in Kapaa, Hawaii, is filling Office Assistant III and supporting Office Assistant II roles. The posted salaries are $3,266 per month for Office Assistant III and $3,141 per month for Office Assistant II, reflecting the SR-08 and SR-06 pay scales.

Positions emphasize clerical competence, document handling, and routine office tasks, with substitutions allowed for experience and a focus on English literacy and basic math.