Office Assistant III: Docs, Records & Front Desk Support

Hawaii State Department of Education; Kealakekua (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is advertising openings for Office Assistant II and Office Assistant III at the Kealakekua, Hawaii location. The postings cover duties from document creation to filing, form processing, and customer assistance.

Applicants should meet the specified experience levels and may substitute education or related experience for basic clerical requirements. The salary varies by level: Office Assistant II SR-06 at $3,141 per month and Office Assistant III SR-08 at

Qualifications

• Basic Experience: English grammar, spelling, arithmetic; ability to read and understand instructions; write simply and accurately.
• Clerical Experience: experience with clerical tasks, office practices, and using office equipment.
• Supervisory Aptitude: required for positions with supervisory responsibility.
• Keyboarding/Computer Skill: some positions require keyboarding proficiency (40 net words per minute).

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance.
• Checks records and forms for completeness and accuracy and processes documents per policy.
• Searches through files to extract, compile and summarize information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems.
• Provides general information and resolves complaints involving rules and procedures.
• Determines need for routine orders for supplies and materials.
• Makes arrangements for travel, equipment maintenance, and telephone service.
• Provides training and guidance to clerical subordinates.

Job description

Hawaii State Department of Education is advertising openings for Office Assistant II and Office Assistant III at the Kealakekua, Hawaii location. The postings cover duties from document creation to filing, form processing, and customer assistance.

Applicants should meet the specified experience levels and may substitute education or related experience for basic clerical requirements. The salary varies by level: Office Assistant II SR-06 at $3,141 per month and Office Assistant III SR-08 at