Senior Office Assistant & Administrative Support

Hawaiʻi State Department of Education; Papaikou (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education currently seeks Office Assistant II/III at multiple Hawaii locations. The authorized level is Office Assistant III; applications may be accepted at Office Assistant II for recruitment flexibility.

Salary ranges from $3,141 to $3,266 per month depending on the level and experience. Typical duties include handling documents, filing, records management, and providing information to staff and the public.

Qualifications

• Basic Experience: knowledge of English grammar, spelling, and arithmetic; ability to read and understand written instructions; write simply and directly and compare words and numbers quickly.
• Clerical Experience: variety of clerical tasks, knowledge of office practices, and ability to operate office equipment and systems.
• Supervisory Aptitude is required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using computer software; drafts materials when format is not clearly indicated.
• Prepares, reviews and processes forms, records, and reports for accuracy and conformance to requirements.
• Checks records and forms for completeness; evaluates information for conformance with policies and procedures.
• Searches through paper and electronic files to extract, compile and summarize information and prepare reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic filing systems; revises filing structures as needed.
• Provides general information and resolves complaints, explaining rules, policies and organization functions.
• Determines the need for routine orders for supplies and materials; makes travel and equipment arrangements.
• Provides training and guidance to clerical subordinates performing Office Assistant II duties.

Skills

Typing 40 wpm

Clerical tasks

English grammar

Job description

Hawaiʻi State Department of Education currently seeks Office Assistant II/III at multiple Hawaii locations. The authorized level is Office Assistant III; applications may be accepted at Office Assistant II for recruitment flexibility.

Salary ranges from $3,141 to $3,266 per month depending on the level and experience. Typical duties include handling documents, filing, records management, and providing information to staff and the public.