Senior Administrative Assistant - Office & Records Support

Hawaii Public Schools; Waianae (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii Public Schools in Waianae is posting for Office Assistant positions at the Office Assistant III level, with eligibility also to Office Assistant II. The role supports document handling, filing, forms processing, and customer service, in a 40-hour workweek environment.

The salary spans $3,141 to $3,266 per month for full-time, with additional responsibilities in clerical tasks and supervisory aptitude where applicable.

Qualifications

• Knowledge of English grammar, spelling and arithmetic.
• Ability to read and understand instructions and write simply and directly.
• Clerical experience and knowledge of office practices and procedures.
• Keyboarding proficiency (40 net words per minute) or ability to use word processing.
• Supervisory aptitude for roles with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software.
• Prepares, reviews and processes forms, records and reports for accuracy and conformance.
• Checks records and forms for completeness and accuracy; processes documents per policies.
• Searches files, compiles and summarizes information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Maintains filing systems and revises as needed.
• Provides information and resolves complaints regarding rules and procedures.
• Determines needs for supplies and makes routine orders.
• Arranges travel, equipment maintenance and other services.
• Provides training and guidance to clerical staff.

Skills

English grammar

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

Word processing

Office software

Job description

Hawaii Public Schools in Waianae is posting for Office Assistant positions at the Office Assistant III level, with eligibility also to Office Assistant II. The role supports document handling, filing, forms processing, and customer service, in a 40-hour workweek environment.

The salary spans $3,141 to $3,266 per month for full-time, with additional responsibilities in clerical tasks and supervisory aptitude where applicable.