Administrative Assistant II/III — Dynamic Clerical Support

Hawaii State Department of Education; Kahului (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

The Hawaii State Department of Education is posting for Office Assistant positions at Kahului, Hawaii. The authorized level is Office Assistant III; recruitment may consider Office Assistant II if needed.

The salary ranges are $3,141 per month for Office Assistant II and $3,266 per month for Office Assistant III. Applicants should have progressive clerical experience per the specification, with emphasis on basic, clerical, and supervisory aptitude as applicable.

Qualifications

• Keyboarding/typing ability may be required for Office Assistant II and higher.
• General knowledge of office practices and procedures is expected.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Job description

The Hawaii State Department of Education is posting for Office Assistant positions at Kahului, Hawaii. The authorized level is Office Assistant III; recruitment may consider Office Assistant II if needed.

The salary ranges are $3,141 per month for Office Assistant II and $3,266 per month for Office Assistant III. Applicants should have progressive clerical experience per the specification, with emphasis on basic, clerical, and supervisory aptitude as applicable.