Clerical Office Assistant II/III — Docs, Filing & Support

Hawaii State Department of Education; Kapaa (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is filling Office Assistant positions at the Kapaa location. The authorized level is Office Assistant III, with eligibility down to Office Assistant II if needed. The roles involve document handling, forms processing, filing, and customer service related to school operations.

Salary ranges from $3,141 to $3,266 per month depending on the level. Applicants must meet basic clerical requirements and may substitute education for experience as outlined in the

Qualifications

• Knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand oral and written instructions; write simply and directly.
• Ability to compare words and numbers quickly and accurately.
• Keyboarding proficiency: 40 net words per minute.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing software and other applications.
• Prepares, reviews and processes forms, records, reports and applications for accuracy and conformance.
• Checks records and forms for completeness and accuracy; processes documents per policies.
• Searches files and prepares periodic and special reports.
• Composes routine correspondence and acknowledgements.
• Maintains filing systems and revises as needed.
• Provides information and resolves complaints regarding rules and procedures.
• Determines need for routine orders for supplies and materials.
• Arranges travel, equipment maintenance and telephone service.
• Provides training and guidance to clerical staff performing similar work.

Skills

English grammar

Arithmetic

Reading instructions

Typing 40 wpm

Education

High school diploma or equivalent

Tools

Office equipment

Job description

Hawaii State Department of Education is filling Office Assistant positions at the Kapaa location. The authorized level is Office Assistant III, with eligibility down to Office Assistant II if needed. The roles involve document handling, forms processing, filing, and customer service related to school operations.

Salary ranges from $3,141 to $3,266 per month depending on the level. Applicants must meet basic clerical requirements and may substitute education for experience as outlined in the