Office Assistant II–III: Administrative Support Specialist

Hawaiʻi State Department of Education; Makawao (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education is posting multiple Office Assistant positions for the Makawao location. The authorized level is Office Assistant III, with eligibility down to Office Assistant II if recruiting is difficult.

Typical duties include handling documents, forms, records, and routine correspondence, plus basic filing, information provision, and occasional travel arrangements. This is a state government clerical role with supervisory aptitude requirements for lead tasks.

Qualifications

• Knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand oral and written instructions.
• Ability to write simply and directly and compare words and numbers quickly and accurately.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance.
• Checks records and forms for completeness and accuracy and processes documents per policies.
• Searches through various files and records, extracts, compiles and summarizes information and prepares reports.
• Composes routine correspondence and letters of acknowledgement.
• Maintains paper and electronic files and revises filing systems as needed.
• Provides information and resolves complaints and explains rules and procedures.
• Determines need for routine orders for supplies and materials.
• Makes arrangements for travel and equipment maintenance.
• Provides training and guidance to clerical subordinates.

Skills

English grammar

Spelling

Arithmetic

Reading instructions

Clear writing

Numerical accuracy

Tools

Office equipment

Job description

Hawaiʻi State Department of Education is posting multiple Office Assistant positions for the Makawao location. The authorized level is Office Assistant III, with eligibility down to Office Assistant II if recruiting is difficult.

Typical duties include handling documents, forms, records, and routine correspondence, plus basic filing, information provision, and occasional travel arrangements. This is a state government clerical role with supervisory aptitude requirements for lead tasks.