Senior MD Executive Assistant | Travel & Calendar Dynamo

Northbound Executive Search; New York (NY); On-site; USD 120,000 - 130,000; Full time

Job summary

Northbound Executive Search is seeking an Executive Assistant to support an MD and two Senior Associates in New York. The ideal candidate has at least 6 years of administrative experience and a proactive, flexible approach to travel-heavy schedules.

The role emphasizes calendar management, travel coordination, expense processing, and presentation support in a fast-paced, team-oriented environment. Salary ranges reflect the New York market and firm expectations.

Qualifications

• Bachelor’s degree required.
• Minimum 6 years of administrative support experience.
• Well versed in Microsoft Office Suite.
• Experience in a corporate environment.

Responsibilities

• Heavy calendar management for MD and Associates.
• Coordinate dinner reservations, car services, and client meetings for travel; troubleshoot off hours.
• Manage phone lines and direct calls as needed.
• Coordinate all meetings, appointments, and conference calls.
• Help prepare and edit presentation materials.
• Review and edit expense reports; ensure timely reimbursements.
• Occasionally provide research support.
• Assist with ad hoc projects as needed.

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Northbound Executive Search is seeking an Executive Assistant to support an MD and two Senior Associates in New York. The ideal candidate has at least 6 years of administrative experience and a proactive, flexible approach to travel-heavy schedules.

The role emphasizes calendar management, travel coordination, expense processing, and presentation support in a fast-paced, team-oriented environment. Salary ranges reflect the New York market and firm expectations.