Senior Executive Assistant: Calendar Master & Travel Pro

Centric Brands Inc.; New York (NY); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) matching

Summer Fridays

Generous PTO

Merchandise discounts

Job summary

Centric Brands is seeking an Executive Assistant to support senior leadership in a fast-paced, creative environment. You will manage complex calendars, coordinate travel, handle confidential information, and prepare materials for executive meetings in a hybrid New York setting.

Ideal candidates have 4–7 years of experience supporting executives, strong organizational and communication skills, and the ability to navigate shifting priorities.

Qualifications

• 4-7 years of experience supporting senior executives, founders, high-profile talent, or leaders in a fast-paced, high-touch environment.
• Experience working within the creative, entertainment, fashion, media, or talent industries is strongly preferred.
• Proven ability to operate independently, exercise sound judgment, and navigate shifting priorities.
• Exceptional organizational, project management, and time-management skills with strong attention to detail.
• Strong written and verbal communication skills across all levels of an organization.
• Proven ability to manage multiple priorities while maintaining accuracy under pressure.
• Highly discreet with confidential information handling.
• Comfortable bringing structure, organization, and process to a dynamic environment.
• Flexible and capable of limited personal support when needed.
• High emotional intelligence and interpersonal skills for diverse stakeholders.
• Skilled at managing up and driving accountability for follow-up and execution.
• Adaptable and solutions-oriented in a rapidly evolving setting.
• Professional, polished executive-facing presence.
• Ownership mindset with urgency and follow-through.

Responsibilities

• Manage a complex and fast-paced calendar, coordinating internal and external meetings across stakeholders.
• Arrange and oversee travel logistics, itineraries, accommodations and scheduling needs.
• Manage and prioritize incoming mail, emails and correspondence with timely responses.
• Coordinate meetings, conference calls, offsites, and special events with the team.
• Track meeting follow-ups and ensure timely completion of action items.
• Prepare, submit and reconcile expense reports with accuracy.
• Support creation of presentations, reports and executive materials from cross-functional sources.
• Screen and respond to general inquiries and escalate priority matters as needed.
• Serve as gatekeeper for EVP inbox, prioritizing urgent items and escalation decisions.
• Identify opportunities to improve efficiencies and optimize schedules and timelines.
• Attend select meetings to capture takeaways and ensure follow-through.
• Anticipate EVP needs and provide proactive support across projects.

Skills

Calendar management

Travel coordination

Expense reporting

Presentation support

Executive communication

Discretion & confidentiality

Cross-functional collaboration

Tools

PowerPoint

Outlook

Teams

Excel

ChatGPT

Claude

Microsoft Copilot

Job description

Centric Brands is seeking an Executive Assistant to support senior leadership in a fast-paced, creative environment. You will manage complex calendars, coordinate travel, handle confidential information, and prepare materials for executive meetings in a hybrid New York setting.

Ideal candidates have 4–7 years of experience supporting executives, strong organizational and communication skills, and the ability to navigate shifting priorities.