Senior Executive Assistant — Global Travel & Calendar Pro

Northbound Executive Search; Dallas (TX); On-site; USD 115,000 - 135,000; Full time

Job summary

Northbound Executive Search is seeking a polished Executive Assistant to support senior leaders across technology and finance teams. The role involves high-level administrative support, intricate calendar management, travel planning, and preparation of meeting materials in a fast-paced, professional setting.

The successful candidate will demonstrate exceptional organization, discretion, and communication skills, with a proven track record supporting senior executives in financial services or

Qualifications

• 3+ years of administrative or executive support in financial services.
• Experience supporting senior executives in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Strong judgment, discretion and ability to handle confidential information.

Responsibilities

• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare for meetings, manage conference room logistics, and assist with presentations.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Manage expenses, process invoices, and support other admin tasks as needed.
• Anticipate executive needs to ensure day-to-day operations run smoothly.

Skills

Administrative experience

Executive support

Organizational skills

Written and verbal communication

Discretion with confidential info

Job description

Northbound Executive Search is seeking a polished Executive Assistant to support senior leaders across technology and finance teams. The role involves high-level administrative support, intricate calendar management, travel planning, and preparation of meeting materials in a fast-paced, professional setting.

The successful candidate will demonstrate exceptional organization, discretion, and communication skills, with a proven track record supporting senior executives in financial services or