Elite Executive Assistant: Strategic Calendar & Travel Lead

stout; New York (NY); On-site; USD 59,000 - 66,000; Full time

Job summary

Stout in New York seeks an Executive Assistant to provide high-level administrative support to multiple service lines. You will manage calendars, travel, meetings, expense reports, and client communications while handling confidential information with discretion and professionalism.

Ideal candidates have 8+ years of executive support experience, strong Outlook/Office skills, and experience in a professional services firm; college degree preferred.

Qualifications

• High school diploma required; college degree preferred.
• 8+ years of executive administrative support experience in a professional services environment.
• Experience supporting multiple senior professionals or executives in a high-volume setting.

Responsibilities

• Manage complex and frequently changing calendars, resolving scheduling conflicts and prioritizing meetings.
• Coordinate internal and external meetings, travel, and related logistics.
• Serve as a professional point of contact for clients and senior leaders.
• Prepare and reconcile expenses for team members.
• Assist with engagement and proposal letters and various correspondence.
• Coordinate report production and client-facing materials.

Skills

Microsoft Outlook

Word

PowerPoint

Excel

AI tools

Written communication

Attention to detail

Interpersonal skills

Time management

Discretion

Education

High school diploma

College degree preferred

Tools

HubSpot

Job description

Stout in New York seeks an Executive Assistant to provide high-level administrative support to multiple service lines. You will manage calendars, travel, meetings, expense reports, and client communications while handling confidential information with discretion and professionalism.

Ideal candidates have 8+ years of executive support experience, strong Outlook/Office skills, and experience in a professional services firm; college degree preferred.