Executive Assistant to MD – Global PE Firm | Hybrid NYC

HRB; New York (NY); Hybrid; USD 100,000 - 130,000; Full time

Job summary

HRB, a global private equity investment firm, is seeking an experienced Executive Assistant in New York City to support a Managing Director and a team of investment professionals. The role involves complex calendar management, detailed travel arrangements across time zones, expense processing, and event coordination, with collaboration across global offices.

The ideal candidate has 4-6 years of administrative experience in PE or financial services, professional polish, discretion, and a

Qualifications

• 4-6 years of administrative experience supporting senior executives and investment teams.
• Experience in private equity, hedge funds, or similarly demanding financial services environments preferred.
• Proven ability to manage complex calendars, global travel, and competing priorities.
• Polished, discreet, collaborative, proactive with strong judgment.
• Ability to anticipate needs and work independently; strong ownership mindset.

Responsibilities

• Manage complex calendars for the Managing Director and investment team, coordinating meetings across multiple time zones.
• Arrange detailed domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare and submit expenses using Concur.
• Coordinate meetings with investors, bankers, executives, and external partners.
• Ensure meeting rooms and technology, including video conferencing, are prepared and functioning.
• Serve as a polished, welcoming point of contact for visitors and external partners.
• Support relocation logistics and onboarding/offboarding in coordination with global offices.
• Collaborate with administrative teams across the firm’s global offices.

Skills

Calendar management

Travel coordination

Expense management

Meeting coordination

Office & events logistics

Discretion & judgment

Education

Bachelor's degree (preferred)

Tools

Microsoft Teams

Concur

Job description

HRB, a global private equity investment firm, is seeking an experienced Executive Assistant in New York City to support a Managing Director and a team of investment professionals. The role involves complex calendar management, detailed travel arrangements across time zones, expense processing, and event coordination, with collaboration across global offices.

The ideal candidate has 4-6 years of administrative experience in PE or financial services, professional polish, discretion, and a