Senior Lease Portfolio Lead | Remote

Scribcor; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Fully remote work

Exposure to diverse clients

Tenured team of lease specialists

Job summary

Scribcor is seeking a Senior Lease Administrator to manage client portfolios and drive best-practice changes in lease administration. This fully remote role serves as a senior resource for other administrators and coordinates with legal and finance stakeholders.

You will own day-to-day portfolio management, lead rollout of standards, and mentor junior staff while supporting onboarding and migrations across diverse client portfolios.

Qualifications

• 5+ years of commercial lease administration experience on the tenant side.
• Strong working knowledge of CAM and operating expense provisions, reconciliation review, and audit rights.
• Hands-on experience with at least one enterprise lease administration platform (Lucernex, CoStar, Visual Lease, Tango, ProLease, or similar).
• Demonstrated record of developing best practices, writing procedures, and implementing process efficiencies.
• Advanced Excel skills; comfort with reporting and data clean-up at portfolio scale.
• Clear written and verbal communication, and the judgment to elevate the right issues at the right time.
• Bachelor’s degree in business, finance, real estate, or a related field, or an equivalent combination of education and experience.

Responsibilities

• Manage the full lease lifecycle for client portfolios: abstraction and setup of new leases, amendments, renewals, and terminations, with accountability for data accuracy and document integrity.
• Administer monthly rent and recurring charges, review landlord invoices and pass-through billings, and resolve discrepancies with landlords on clients’ behalf.
• Review operating expense, CAM, tax, and insurance reconciliations, including base year, caps and stops, pro rata share, and gross-up calculations; identify overcharges and recover client savings.
• Track critical dates (options, co-tenancy, kick-outs, percentage rent thresholds, exclusives) and ensure clients are notified well ahead of deadlines.
• Build and document standard operating procedures, QC checklists, and reporting templates; identify manual steps in current workflows and lead efforts to automate or streamline them.
• Configure and optimize the client’s lease administration platform (fields, workflows, reports, integrations) to fit each portfolio’s reporting needs.
• Serve as a senior point of contact for client lease administration, legal, and finance stakeholders, alongside the Account Manager.
• Mentor and review the work of other lease administrators; support onboarding of new clients and portfolio migrations.

Skills

Lease management

Data accuracy

Stakeholder communication

Advanced Excel

Process improvement

Education

Bachelor's degree in business/real estate or related field

Tools

Lucernex

CoStar

Visual Lease

ProLease

Job description

Scribcor is seeking a Senior Lease Administrator to manage client portfolios and drive best-practice changes in lease administration. This fully remote role serves as a senior resource for other administrators and coordinates with legal and finance stakeholders.

You will own day-to-day portfolio management, lead rollout of standards, and mentor junior staff while supporting onboarding and migrations across diverse client portfolios.