Senior Lease Administrator

Scribcor; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Fully remote work

Exposure to diverse clients

Tenured team of lease specialists

Job summary

Scribcor is seeking a Senior Lease Administrator to manage client portfolios and drive best-practice changes in lease administration. This fully remote role serves as a senior resource for other administrators and coordinates with legal and finance stakeholders.

You will own day-to-day portfolio management, lead rollout of standards, and mentor junior staff while supporting onboarding and migrations across diverse client portfolios.

Qualifications

• 5+ years of commercial lease administration experience on the tenant side.
• Strong working knowledge of CAM and operating expense provisions, reconciliation review, and audit rights.
• Hands-on experience with at least one enterprise lease administration platform (Lucernex, CoStar, Visual Lease, Tango, ProLease, or similar).
• Demonstrated record of developing best practices, writing procedures, and implementing process efficiencies.
• Advanced Excel skills; comfort with reporting and data clean-up at portfolio scale.
• Clear written and verbal communication, and the judgment to elevate the right issues at the right time.
• Bachelor’s degree in business, finance, real estate, or a related field, or an equivalent combination of education and experience.

Responsibilities

• Manage the full lease lifecycle for client portfolios: abstraction and setup of new leases, amendments, renewals, and terminations, with accountability for data accuracy and document integrity.
• Administer monthly rent and recurring charges, review landlord invoices and pass-through billings, and resolve discrepancies with landlords on clients’ behalf.
• Review operating expense, CAM, tax, and insurance reconciliations, including base year, caps and stops, pro rata share, and gross-up calculations; identify overcharges and recover client savings.
• Track critical dates (options, co-tenancy, kick-outs, percentage rent thresholds, exclusives) and ensure clients are notified well ahead of deadlines.
• Build and document standard operating procedures, QC checklists, and reporting templates; identify manual steps in current workflows and lead efforts to automate or streamline them.
• Configure and optimize the client’s lease administration platform (fields, workflows, reports, integrations) to fit each portfolio’s reporting needs.
• Serve as a senior point of contact for client lease administration, legal, and finance stakeholders, alongside the Account Manager.
• Mentor and review the work of other lease administrators; support onboarding of new clients and portfolio migrations.

Skills

Lease management

Data accuracy

Stakeholder communication

Advanced Excel

Process improvement

Education

Bachelor's degree in business/real estate or related field

Tools

Lucernex

CoStar

Visual Lease

ProLease

Job description

Company Description

Scribcor is a Chicago-based provider of specialized commercial lease management services, supporting national and multinational tenants for over thirty years. The organization delivers customized, strategic solutions across lease administration, auditing, accounting, abstracting, and consulting to help clients manage complex portfolios with accuracy and efficiency. Scribcor works with Fortune 500 companies and well-known brands in retail, office, and industrial sectors, administering thousands of leases and processing over half a billion dollars in rent payments annually. With a focus on holistic Portfolio Management Services, Scribcor enables organizations across the nation and around the world to optimize their lease operations and drive business success.

The role

We’re hiring a Senior Lease Administrator to manage client portfolios and raise the bar on how our lease administration work gets done. This is a hands‑on role for someone who knows commercial leases cold and has a track record of making lease administration run better, not just keeping it running.

You’ll own day‑to‑day portfolio management for assigned clients, serve as a senior resource to other lease administrators, and lead the development and rollout of best practices that improve the quality and efficiency of our service delivery.

This position is fully remote. Candidates in the Mountain or Pacific time zones are preferred, as several of the portfolios you’d support are West Coast‑based, but we’ll consider strong candidates anywhere in the US.

What you’ll do

• Manage the full lease lifecycle for client portfolios: abstraction and setup of new leases, amendments, renewals, and terminations, with accountability for data accuracy and document integrity
• Administer monthly rent and recurring charges, review landlord invoices and pass‑through billings, and resolve discrepancies with landlords on clients’ behalf
• Review operating expense, CAM, tax, and insurance reconciliations, including base year, caps and stops, pro rata share, and gross‑up calculations; identify overcharges and recover client savings
• Track critical dates (options, co‑tenancy, kick‑outs, percentage rent thresholds, exclusives) and ensure clients are notified well ahead of deadlines
• Build and document standard operating procedures, QC checklists, and reporting templates; identify manual steps in current workflows and lead efforts to automate or streamline them
• Configure and optimize the client’s lease administration platform (fields, workflows, reports, integrations) to fit each portfolio’s reporting needs
• Serve as a senior point of contact for client lease administration, legal, and finance stakeholders, alongside the Account Manager
• Mentor and review the work of other lease administrators; support onboarding of new clients and portfolio migrations

What you bring

• 5+ years of commercial lease administration experience on the tenant side
• Strong working knowledge of CAM and operating expense provisions, reconciliation review, and audit rights
• Hands‑on experience as a daily user of at least one enterprise lease administration platform (Lucernex, CoStar, Visual Lease, Tango, ProLease, or similar), including abstraction, financial setup, and reporting
• A demonstrated record of developing best practices, writing procedures, and implementing process efficiencies, with examples you can speak to
• Advanced Excel skills; comfort with reporting and data clean‑up at portfolio scale
• Clear written and verbal communication, and the judgment to elevate the right issues at the right time
• Bachelor’s degree in business, finance, real estate, or a related field, or an equivalent combination of education and experience

Preferred, not required

• Located in the Mountain or Pacific time zone
• Experience supporting retail tenant portfolios (multi‑site, percentage rent, co‑tenancy, exclusives, and similar retail‑specific provisions)
• Lucernex experience, especially system configuration or implementation
• Experience in an outsourced or third‑party lease administration environment
• Lease accounting experience under ASC 842
• Familiarity with AI‑assisted abstraction or review tools

Why Scribcor

• Fully remote with a stable, tenured team of lease administration specialists
• Direct influence over how we work: your process improvements will be adopted across client portfolios
• Exposure to a range of clients, industries, and portfolio types

Scribcor Global is an equal opportunity employer.