Senior Executive Secretary — Secret Clearance, On-Site Support

Akima; Washington (District of Columbia); On-site; USD 59,236 - 78,523; Full time

Benefits offered by this job

Benefits package including medical,d

Job summary

Tuvli is seeking an Executive Secretary V to provide professional support services to the Department of State's Bureau of Consular Affairs—Front Office. The role involves handling memos, correspondence, scheduling, meetings, and travel arrangements while maintaining high standards of organization and confidentiality.

Candidates should have 2+ years of related experience and an active Secret Clearance, with strong Microsoft Office skills and excellent written and verbal communication abilities.

Qualifications

• 2+ years of related experience.
• Active Secret Clearance.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Access).
• Excellent organizational, communication and writing skills.

Responsibilities

• Reads and analyzes memos, submissions, and reports to determine significance and plan distribution.
• Opens, sorts and distributes incoming correspondence (fax/email).
• Prepares responses to routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets personnel and escorts as required.
• Makes travel arrangements for FO management (E2).
• Submits Time and Attendance for FO personnel and maintains supporting documents.
• Coordinates meetings, schedules conference rooms, orders supplies, and handles other admin duties.
• Monitors internal tasks, deadlines, and deliverables with CA’s staff and executives.
• Screens calls and visitors, ensures necessary actions are initiated and completed.
• Enters all forms of correspondence (cables, memorandums, letters, briefing papers).
• Maintains office calendar, schedules appointments, and provides daily calendar info to management.
• Prepares meeting briefs with background data.
• Records minutes from meetings.
• Performs document replication and office supplies management.
• Keeps work area professional, clean, and organized.

Skills

Microsoft Office

Excel

Word

PowerPoint

Access

Organizational skills

Communication skills

Writing skills

Customer service

Job description

Tuvli is seeking an Executive Secretary V to provide professional support services to the Department of State's Bureau of Consular Affairs—Front Office. The role involves handling memos, correspondence, scheduling, meetings, and travel arrangements while maintaining high standards of organization and confidentiality.

Candidates should have 2+ years of related experience and an active Secret Clearance, with strong Microsoft Office skills and excellent written and verbal communication abilities.