Senior Executive Secretariat & Front Office Coordinator

Pesolutions IT; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid time off

Health insurance (dental & vision)

Life and AD&D insurance

Short- & long-term disability

401(k) retirement plan with company 2%

Job summary

Premier Enterprise Solutions seeks an Executive Secretariat Support to provide correspondence control and training; tasking and tracking management; records management, filing and archiving; mail distribution; and courier service; electronic initiatives support; audit program support; and related Executive administrative support. Location: Washington, D.C.

Minimum of a Bachelor's degree is required; minimum 6 years of executive secretariat experience; TS/SCI clearance required.

Qualifications

• Minimum of a Bachelor's degree is required.
• Minimum 6 years of Executive Secretariat experience required.
• Proficiency with CATMS required (Correspondence and Task Management System).

Responsibilities

• Plan, develop, and maintain a compliant file system for records and archives.
• Develop and maintain an electronic mail distribution plan for OUSD(I&S).
• Create and manage correspondence templates for three networking levels.
• Coordinate SOPs and manage approvals for SOPs.
• Manage tasking and tracking for security review, FOIA, IG/GAO, and litigation.
• Provide Front Office support during staffing outages and cross-train staff.
• Support projects and tasks for the Front Office.

Skills

Team management

Office management

Administrative expertise

Critical thinking

Strategic management

Time management

Editing/proofreading

Prioritization

Protocol knowledge

Executive engagement

Education

Bachelor's degree

Tools

CATMS

Job description

Premier Enterprise Solutions seeks an Executive Secretariat Support to provide correspondence control and training; tasking and tracking management; records management, filing and archiving; mail distribution; and courier service; electronic initiatives support; audit program support; and related Executive administrative support. Location: Washington, D.C.

Minimum of a Bachelor's degree is required; minimum 6 years of executive secretariat experience; TS/SCI clearance required.