US Office Administrator - Secret Clearance Required

International Executive Service Corps; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

International Executive Service Corps is seeking an Office Administrator to provide essential US office support, assisting the SSN Sustainment team with scheduling, travel planning, and liaison with senior management and external partners.

The role emphasizes document control, meeting coordination, minute-taking, and timely administrative service in a rapid, professional environment. Strong organizational skills and discretion are required.

Qualifications

• Experience in administrative or clerical roles and delivering professional support.
• Strong organizational skills and ability to multitask with attention to detail.
• Proficiency in Microsoft Office Suite and effective communication abilities.

Responsibilities

• Provide administration support to the SSN Sustainment team and staff.
• Coordinate leave forms and timesheets for the training support team; manage calendars and inboxes.
• Arrange travel and accommodation; coordinate VIP visits with security approvals and catering.
• Manage office correspondence, post invoices, and process purchasing requisitions.
• Maintain accurate records and support reporting while ensuring confidentiality.

Skills

Administrative experience

Organizational skills

Microsoft Office

Verbal and written communication

Deadline management

Collaboration

Education

Certificate or Diploma in Business Administration

U.S. Citizen with Secret Clearance

Job description

International Executive Service Corps is seeking an Office Administrator to provide essential US office support, assisting the SSN Sustainment team with scheduling, travel planning, and liaison with senior management and external partners.

The role emphasizes document control, meeting coordination, minute-taking, and timely administrative service in a rapid, professional environment. Strong organizational skills and discretion are required.